NOCS is committed to safeguarding your privacy. Contact us at firstname.lastname@example.org if you have any questions or problems regarding the use of your Personal Data and we will gladly assist you.
Table of Contents
- Definitions used in this Policy
- Data protection principles we follow
- What rights do you have regarding your Personal Data
- What Personal Data we gather about you
- How we use your Personal Data
- Who else has access to your Personal Data
- How we secure your data
- Information about cookies
- Contact information
Personal Data – any information relating to an identified or identifiable natural person.
Processing – any operation or set of operations which is performed on Personal Data or on sets of Personal Data.
Data subject – a natural person whose Personal Data is being Processed.
Child – a natural person under 16 years of age.
We/us (either capitalised or not) – New Opportunities for Community & Support (also NOCS)
Data Protection Principles
We promise to follow the following data protection principles:
- Processing is lawful, fair, transparent. Our Processing activities have lawful grounds. We always consider your rights before Processing Personal Data. We will provide you with information regarding Processing upon request.
- Processing is limited to the purpose. Our Processing activities fit the purpose for which Personal Data was gathered.
- Processing is done with minimal data. We only gather and Process the minimal amount of Personal Data required for any purpose.
- Processing is limited with a time period. We will not store your personal data for longer than needed.
- We will do our best to ensure the accuracy of data.
- We will do our best to ensure the integrity and confidentiality of data.
Data Subject’s rights
The Data Subject has the following rights:
- Right to information – meaning you have to right to know whether your Personal Data is being processed; what data is gathered, from where it is obtained and why and by whom it is processed.
- Right to access – meaning you have the right to access the data collected from/about you. This includes your right to request and obtain a copy of your Personal Data gathered.
- Right to rectification – meaning you have the right to request rectification or erasure of your Personal Data that is inaccurate or incomplete.
- Right to erasure – meaning in certain circumstances you can request for your Personal Data to be erased from our records.
- Right to restrict processing – meaning where certain conditions apply, you have the right to restrict the Processing of your Personal Data.
- Right to object to processing – meaning in certain cases you have the right to object to Processing of your Personal Data, for example in the case of direct marketing.
- Right to data portability – you have the right to obtain your Personal Data in a machine-readable format or if it is feasible, as a direct transfer from one Processor to another.
- Right to lodge a complaint – in the event that we refuse your request under the Rights of Access, we will provide you with a reason as to why. If you are not satisfied with the way your request has been handled please contact us.
- Right for the help of supervisory authority – meaning you have the right for the help of a supervisory authority and the right for other legal remedies such as claiming damages.
- Right to withdraw consent – you have the right withdraw any given consent for Processing of your Personal Data.
Please click here to request a download or erasure of your personal data (if any) that we store on this website.
Data we gather
Information you may have provided us with
This might be your e-mail address, name, given address etc – mainly information that is necessary for us to communicate with you. We save the information you provide us with to enable us to communicate with you and to improve our website.
Information automatically collected about you
This includes cookies and information that is automatically stored by session tools, for example, your IP address. This information is used to help us to understand who visits our website and what they are interested in. When you look at the contents of our website your activities may be logged.
Publicly available information
We might gather information about you that is publicly available.
How we use your Personal Data
We use your Personal Data in order to:
- help us to understand the profile of visitors to our website;
- provide relevant information to you. This includes, for example, communicating and interacting with you about NOCS activities;
- fulfil an obligation under law or contract.
We use your Personal Data on legitimate grounds and with your consent.
With your consent we may Process your Personal Data for the following purposes:
- to send you occasional news about NOCS’ activities;
- for other purposes we have asked your consent for,
We Process your Personal Data in order to fulfil obligations arising from law and/or use your Personal Data for options provided by law. We reserve the right to anonymise Personal Data gathered and to use any such data. We will use data outside the scope of this Policy only when it is anonymised. We save information gathered about you for as long as needed for our research or other obligations deriving from law, but not longer than is reasonable for the purpose.
We might process your Personal Data for additional purposes that are not mentioned here, but are compatible with the original purpose for which the data was gathered. To do this, we will ensure that:
- the link between purposes, context and nature of Personal Data is suitable for further Processing;
- the further Processing would not harm your interests and
- there would be appropriate safeguard for Processing.
We will inform you of any further Processing and purposes.
As soon as we become aware that we are, or are likely to be, in contact with a child under 16 years we will seek parental consent about processing Personal Data pertaining to that child.
Who else can access your Personal Data
We do not share your Personal Data with strangers. Personal Data about you is in some cases provided to our trusted partners in order to improve NOCS’ services through greater understanding of our website visitors and their interests. We share your data with:
Our processing partners:
- Our website is managed and updated by Osis Design Ltd. They are GDPR compliant and a policy document detailing their GDPR compliance is available to view here.
Our business partners:
- Our website is hosted with Siteground who are GDPR compliant as a data processor. Their Data Processing Agreement can be seen here.
Connected third parties:
- Dropbox: Backups of our databases including any or all of the above data are uploaded to Dropbox servers. File data in transit between Dropbox clients (backup apps on our websites) and the hosted service is encrypted via SSL/TLS. Dropbox’s Legal, Trust, and Privacy teams have carefully analysed the GDPR and are undertaking the necessary steps to ensure that they comply. Dropbox claim they will meet the requirements of the GDPR by 25 May 2018 (https://www.dropbox.com/en_GB/security/GDPR).
We only work with Processing partners who are able to ensure adequate level of protection to your Personal Data. We disclose your Personal Data to third parties or public officials when we are legally obliged to do so. We might disclose your Personal Data to third parties if you have consented to it or if there are other legal grounds for it.
How we secure your data
We do our best to keep your Personal Data safe. We use safe protocols for communication and transferring data (such as HTTPS). We use anonymising and pseudonymising where suitable. We monitor our systems for possible vulnerabilities and attacks. Our website is secured by Wordfence Security.
Even though we try our best we can not guarantee the security of information. However, we promise to notify suitable authorities of data breaches. We will also notify you if there is a threat to your rights or interests. We will do everything we reasonably can to prevent security breaches and to assist authorities should any breaches occur..
Cookies and other technologies we use
A cookie is a tiny text file stored on your computer. Cookies store information that is used to help make sites work. Only we can access the cookies created by our website. You can control your cookies at the browser level. Choosing to disable cookies may hinder your use of certain functions.
- Necessary cookies – these cookies are required for you to be able to use some important features on our website, such as logging in. These cookies don’t collect any personal information.
- Functionality cookies – these cookies provide functionality that makes using our service more convenient and makes providing more personalised features possible. For example, they might remember your name and e-mail in comment or enquiry forms so you don’t have to re-enter this information next time when commenting.
- Analytics cookies – these cookies are used to track the use and performance of our website and services.
You can remove cookies stored in your computer via your browser settings. Alternatively, you can control some 3rd party cookies by using a privacy enhancement platform such as optout.aboutads.info or youronlinechoices.com. For more information about cookies, visit allaboutcookies.org.
Supervisory Authority: ico.org.uk
Email: email@example.com | Phone: +44 1625 545 745
Last modification was made 1 June 2018.